Cash flow

AI Prompt Templates for Late Payment Reminders

Late invoices are awkward, but ignoring them hurts cash flow. AI can help draft reminders that are firm, clear, and professional.

First reminder prompt

Write a polite payment reminder for an invoice that is 3 days overdue.
Keep the tone friendly and assume it may be an oversight.
Include invoice number, amount, due date, and payment link placeholders.

Details:
[paste invoice details]

Second reminder prompt

Write a firmer follow-up for an invoice that is 14 days overdue.
Keep it professional. Ask the customer to confirm payment timing.
Do not threaten legal action.

Details:
[paste invoice details]

Protect the relationship

The best reminder is clear without sounding irritated. Before sending, check that the invoice details, contract terms, payment link, and recipient are correct.

Create a reminder sequence

Friendly reminder two to three days after due date.
Direct follow-up after seven to fourteen days.
Final internal review before escalation.